Program Officer Resource Development


 

About Zindagi Trust

 


 

 

 

Zindagi Trust is a non-governmental, non-profit organization that strives to improve the quality of education available to the average Pakistani. Our areas of work include reforming public schools, educating working children and lobbying the government to improve education policy. Our flagship projects of school reform are at two government schools in Karachi which have been transformed into vibrant centres of learning through a combination of infrastructural development, administrative upheaval, academic reforms, student development and teacher development. The Trust is supported largely by gifts from individual donors and a few corporate donors.

 

Reports To: Manager Marketing & Communication

 

 

Role and Responsibilities:

 


 

 

 

The following duties are representative of the responsibilities of this position. These assignments may change as the needs and priorities of the organization evolve.

 

Donor Management


 

 

 

  • Develop and manage a portfolio of at least 1000 individual donors capable of donating Rs. 100 to Rs. 25,000
  • Cultivate and establish relationships with prospective donors
  • Maintain and strengthen relationships with key individual and corporate donors through regular updates, in-person contact, visits, inclusion in school events
  • Identify the giving pattern of donors and follow up with them proactively
  • Ensure contributions to recurring donors are maintained every month through reminders
  • Provide ongoing and timely donor recognition and appreciation, e.g. through customized thank you letters and gifts for special contributors, a system of one daily personal thank you call, etc.
  • Ensure timely issuance of receipts and timely “report backs” that are appropriate/agreed with each donor.
  • Draft communication (e.g. newsletters, fundraising drives, etc.) for dissemination to donors of global fundraising chapters
  • Design, document, and implement a systematic and integrated donor relations program, maintaining a relationship database of current and potential donors
  • Facilitating volunteer activities/community service program for donors

 

 

 

Donor Prospecting


 

 

 

  • Pro-actively develop strong relationships with the key stakeholders within ZT
  • Maintain a thorough knowledge and understanding of ZT’s work in the schools and advocacy and stay up to date with the programs and events at school
  • Maintain a thorough knowledge, and the funding priority, of projects available for funding by donors as well as all donation options available
  • Coordinate, plan and lead school visits for potential or returning donors as required, presenting our work and/or proposals for funding
  • Build network with donor and partner organizations to seek long term support

 

 

 

Campaigns and Events


 

 

 

  • Plan and facilitate events for workplace campaigns, school/college fundraising drives, affinity groups, and any other Zindagi Trust event as needed
  • Discover corporate social responsibility departments of different corporations, and work with the marketing team to create engagement initiatives and opportunities
  • Train and manage volunteers to support annual campaigns
  • Develop and maintain quality relationships to establish a large, committed volunteer base who support Zindagi Trust
  • Coordinate materials needed for workplace campaigns and fundraising drives at other institutes
  • Support marketing team with campaign related web and social media content
  • Track data from donation portals and social media tools to judge effectiveness of campaigns
  • Participate in community activities which contribute to the acquisition and retention of individual donors
  • Manage issues proactively and troubleshoot any emerging problems on fundraising event days
  • Develop strategy, process and goals for in-kind donations as needed (e.g. for COVID safety protocols) and actively solicit such donations for school events throughout the year
  • Support marketing team in discovery and onboarding of new payment gateways to maximize fundraising through digital campaigns
  • Any other task assigned by the Manager Marketing & Communication and CEO

 

 

 

Grant Management, Writing, Editing, and Reports


 

 

 

Works directly with the Leadership Team to develop and maintain all grant related deadlines, write and submit grant applications, and assist with writing required reports.  The Program Officer Resource Development will:

  • Undertake grant prospecting with local and international governmental, private and corporate funding sources
  • Maintain grants and agreements through accurate record-keeping, documentation and file maintenance
  • Coordinate with respective grant point persons, ensuring awareness of application or report due dates and format, verification of application and reporting submission requirements
  • Write grant applications as assigned and manage the process if other staff or contractors are lead writers
  • Compile and edit grant applications and reports for clarity, grammar, format, accuracy, and consistency
  • Draft grant reports as assigned, coordinating with grant point person for required reporting details
  • Maintain Zindagi Trust’s donor and grant database to ensure accurate and timing reporting, including data entry and analysis
  • Create activity reports and other performance data to measure productivity and goal achievement
  • Monitor project budgets and expenditure and coordinate with grant point person from Programs Team/School to ensure effective implementation
  • Keep abreast of program needs at schools proactively and prepare financial or budget plans and allocation along with the Programs and Finance department in accordance with each requirement

 

 

 

Education & Experience


 

 

 

  • Bachelors, preferably Masters degree in business management, marketing or related fields
  • 2-3 years of experience in resource development required
  • Demonstrated experience in donor and grant management, including grant proposal writing and reporting
  • Experience with event planning, marketing, and effective fundraising techniques
  • Proven ability to team with organization leaders to achieve common objectives

 

 

How to Apply:

 

 


 

 

 

Prospective candidates should send their CV to career@zindagitrust.org with a cover letter describing how their previous experience fits within this role. This position is open for applications.

 

 

About Zindagi Trust

 


 

 

 

Zindagi Trust is a non-governmental, non-profit organization that strives to improve the quality of education available to the average Pakistani. Our areas of work include reforming public schools, educating working children and lobbying the government to improve education policy. Our flagship projects of school reform are at two government schools in Karachi which have been transformed into vibrant centres of learning through a combination of infrastructural development, administrative upheaval, academic reforms, student development and teacher development. The Trust is supported largely by gifts from individual donors and a few corporate donors.

 

Reports To: Manager Marketing & Communication

 

 

Role and Responsibilities:

 


 

 

 

The following duties are representative of the responsibilities of this position. These assignments may change as the needs and priorities of the organization evolve.

 

Donor Management


 

 

 

  • Develop and manage a portfolio of at least 1000 individual donors capable of donating Rs. 100 to Rs. 25,000
  • Cultivate and establish relationships with prospective donors
  • Maintain and strengthen relationships with key individual and corporate donors through regular updates, in-person contact, visits, inclusion in school events
  • Identify the giving pattern of donors and follow up with them proactively
  • Ensure contributions to recurring donors are maintained every month through reminders
  • Provide ongoing and timely donor recognition and appreciation, e.g. through customized thank you letters and gifts for special contributors, a system of one daily personal thank you call, etc.
  • Ensure timely issuance of receipts and timely “report backs” that are appropriate/agreed with each donor.
  • Draft communication (e.g. newsletters, fundraising drives, etc.) for dissemination to donors of global fundraising chapters
  • Design, document, and implement a systematic and integrated donor relations program, maintaining a relationship database of current and potential donors
  • Facilitating volunteer activities/community service program for donors

 

 

 

Donor Prospecting


 

 

 

  • Pro-actively develop strong relationships with the key stakeholders within ZT
  • Maintain a thorough knowledge and understanding of ZT’s work in the schools and advocacy and stay up to date with the programs and events at school
  • Maintain a thorough knowledge, and the funding priority, of projects available for funding by donors as well as all donation options available
  • Coordinate, plan and lead school visits for potential or returning donors as required, presenting our work and/or proposals for funding
  • Build network with donor and partner organizations to seek long term support

 

 

 

Campaigns and Events


 

 

 

  • Plan and facilitate events for workplace campaigns, school/college fundraising drives, affinity groups, and any other Zindagi Trust event as needed
  • Discover corporate social responsibility departments of different corporations, and work with the marketing team to create engagement initiatives and opportunities
  • Train and manage volunteers to support annual campaigns
  • Develop and maintain quality relationships to establish a large, committed volunteer base who support Zindagi Trust
  • Coordinate materials needed for workplace campaigns and fundraising drives at other institutes
  • Support marketing team with campaign related web and social media content
  • Track data from donation portals and social media tools to judge effectiveness of campaigns
  • Participate in community activities which contribute to the acquisition and retention of individual donors
  • Manage issues proactively and troubleshoot any emerging problems on fundraising event days
  • Develop strategy, process and goals for in-kind donations as needed (e.g. for COVID safety protocols) and actively solicit such donations for school events throughout the year
  • Support marketing team in discovery and onboarding of new payment gateways to maximize fundraising through digital campaigns
  • Any other task assigned by the Manager Marketing & Communication and CEO

 

 

 

Grant Management, Writing, Editing, and Reports


 

 

 

Works directly with the Leadership Team to develop and maintain all grant related deadlines, write and submit grant applications, and assist with writing required reports.  The Program Officer Resource Development will:

  • Undertake grant prospecting with local and international governmental, private and corporate funding sources
  • Maintain grants and agreements through accurate record-keeping, documentation and file maintenance
  • Coordinate with respective grant point persons, ensuring awareness of application or report due dates and format, verification of application and reporting submission requirements
  • Write grant applications as assigned and manage the process if other staff or contractors are lead writers
  • Compile and edit grant applications and reports for clarity, grammar, format, accuracy, and consistency
  • Draft grant reports as assigned, coordinating with grant point person for required reporting details
  • Maintain Zindagi Trust’s donor and grant database to ensure accurate and timing reporting, including data entry and analysis
  • Create activity reports and other performance data to measure productivity and goal achievement
  • Monitor project budgets and expenditure and coordinate with grant point person from Programs Team/School to ensure effective implementation
  • Keep abreast of program needs at schools proactively and prepare financial or budget plans and allocation along with the Programs and Finance department in accordance with each requirement

 

 

 

Education & Experience


 

 

 

  • Bachelors, preferably Masters degree in business management, marketing or related fields
  • 2-3 years of experience in resource development required
  • Demonstrated experience in donor and grant management, including grant proposal writing and reporting
  • Experience with event planning, marketing, and effective fundraising techniques
  • Proven ability to team with organization leaders to achieve common objectives

 

 

How to Apply:

 

 


 

 

 

Prospective candidates should send their CV to career@zindagitrust.org with a cover letter describing how their previous experience fits within this role. This position is open for applications.